Get warned before a document expires.
Track visa, passport, national identity document and work permit expiry, plus the end of probation, from the employee record. Dates are entered when the document is filed, and the alert list is ordered by how many days are left.
Visas, passports, national identity documents, work permits and the end of probation. All of them are dates on records you already keep, sorted by what runs out first.
The alert list
Every expiry date, sorted by days remaining.
Five kinds of expiry date across every hub, each showing the employee and the days remaining. Filter by severity or by hub. The list is ordered by days remaining, so the most urgent item is always at the top.
Sorted by what expires first, not by who raised it.
Every date is watched from the day the document is filed.
Track five expiry dates on every employee record.
Dates are entered when the document is filed, so nobody has to set a reminder.
- Watch visa, passport, national ID and work permit expiry
- Watch the end of probation alongside them
- See every hub in one list, ordered by days remaining
- Filter by severity, or by hub
Keep document numbers encrypted, and still get the alerts.
Expiry dates are stored separately from the numbers they belong to, so alerts never need to open anything sensitive.
- Encrypt passport, visa, national ID and work permit numbers
- Encrypt bank details and dependant records
- Limit decryption to people with a separate permission
- Run expiry alerts without decrypting anything
Access
Who can do what.
An alert shows the employee, the type of document and the days remaining, which is enough to act on. Reading the document number itself is a separate permission, held by fewer people.
View the alert list and see what expires when.
Upload a replacement document to your own record.
File documents for others and clear alerts.
View the document numbers themselves, not just the dates.
Admin is the highest role and is not constrained by the permission grid, so it is worth keeping to the smallest group that genuinely needs it.
One renewal, start to finish
A document filed at onboarding, flagged eleven days before it expired.
The date was entered once, at onboarding. It appeared on the alert list when it was time to act on the renewal, and left the list when the replacement document was filed. The list stays short enough to work through.
Captured the visa and its expiry date on the record.