87Total
- Paid4147%
- Sent3136%
- Overdue910%
- Draft67%
Send an invoice, and the books are already posted.
Full double-entry accounting in the same product that raises your invoices, tracks your expenses and runs your payroll. Nothing is copied between systems, and the rules that keep the books right are built in underneath, not just checked on screen.
Full access, no card required.
GL mappingInvoice sentDebit AR, credit RevenueSave mapping
InvoicesPost here nowno per-invoice choice
ExpensesTheir own mapset once
PayrollTheir own mapset once
LedgerWrites itselfnobody posting
Configured once. Applied every time.The mappingDecide where an event posts once, and it posts there forever
Sending an invoice, taking a payment, approving an expense: each is mapped to an account, and the journal writes itself from that mapping.
What it solves
Four problems this solves.
These are the problems that eat the first week of every month. Here is how NearSync removes each one.
01
Two systems that never quite agree
A separate accounting tool either copies data in from where the work happens or keeps its own customer list. The copy drifts, the list duplicates, and either way the first week of every month goes on working out which side is right.
02
Books that a bad import can break
Most tools only check the numbers in the form on screen, so a bulk import or a connected app can save something no person could have typed. Here the rules run underneath everything, and a bad entry is refused outright, not just flagged.
03
A month that keeps changing after it closed
Once a month is closed, nothing more can be posted into it. A correction goes into the next open month as a reversal, where anyone reading the accounts can see it, instead of quietly changing a number somebody already reported.
04
Five currencies and a conversion spreadsheet
Every invoice keeps the currency it was raised in, and every market has its own hub. The company total converts through each hub's rate, so nobody maintains a spreadsheet that is out of date by the time it is shared.
Command Center
What you are owed, collected and overdue, on one screen.
The first thing finance opens in the morning. Cash in, cash out, and the invoices that have gone past their date, read straight off the ledger rather than assembled overnight.
Key metrics6 indicators
Outstanding AR446,900
12 rows, but the metric is empty.AI-drafted, review before trusting
The metric is empty because all 12 rows have zero values.
View 12 recordsInvoices87
Recurring cost1,127
Employee expenses3,385
Active subscriptions6
Analytics8 charts
Invoices and AR
Raised, sent, chased and settled, in the currency you sold in.
An invoice keeps the currency it was raised in and posts its own journal the moment it is sent. The overdue total is never a report somebody ran, it is the state of the ledger.
Scoped to United Arab Emiratesswitch via the hub chip
Outstanding446,900.00AED, base currencyCollected this month212,540.009 paymentsOverdue128,500.009 invoicesTotal invoices87All statuses
| Client | Description | Amount | Due | Status |
|---|---|---|---|---|
| Tidal Systems | Phase two delivery | AED86,500.00 | 14 Aug | sent |
| Ironvale | Retainer, August | AED42,000.00 | 01 Aug | paid |
| Meridian Business Services | Advisory, July | INR2,84,000.00 | 12 Jul | 20 days over |
| Harbour Point | Fit-out, deposit24,000.00 received | AED48,000.00 | 28 Jul | sent |
| Northwind Trading | Annual licence | AED120,000.00 | 02 Jun | 60 days over |
| Kestrel Logistics | Integration work | INR1,15,600.00 | 30 Aug | draft |
AgeingDerived from the due date, not exported
Not yet due318,40022 invoices
Past 30 days84,2006 invoices
Past 60 days31,9002 invoices
Past 90 days12,4001 invoice
The ledger
Unbalanced entries cannot post.
Journals, trial balance, reconciliation and period close. The rules are built into the books themselves, so an import or a connected app follows them exactly like a person does. Pick a screen below.
Journal Entries
7 entriesThe ledger behind every report.
Invoices, payments and payroll post entries here automatically. Manual Entry is for adjustments like accruals and corrections. Drafts do not touch your books until posted. Posting is final; voiding a posted entry creates a reversal.
| Description | Source | Status | Debits | Credits |
|---|---|---|---|---|
| Invoice sent, Tidal Systems | Invoices | posted | 86,500.00 | 86,500.00 |
| Payment received, Ironvale | Invoices | posted | 42,000.00 | 42,000.00 |
| Expense approved, site visit | Expenses | posted | 2,340.00 | 2,340.00 |
| July rent accrual | Manual entry | draft | 18,000.00 | 18,000.00 |
| Depreciation, office fit-out | Manual entry | draft | 4,166.67 | 4,166.67 |
| Duplicate accrual, reversed | Manual entry | voided | 3,100.00 | 3,100.00 |
| Prepaid insurance | Manual entry | Refused | 4,200.00 | 4,000.00 |
Cannot post unbalanced entry: debits (4,200.00) != credits (4,000.00)
Raised by the posting trigger, not by the form. The same trigger rejects an entry with fewer than two lines, and any posting into a closed fiscal year.
The books write themselves
Everyday work posts itself to the right accounts.
Sending an invoice, recording a payment, approving an expense and releasing payroll each write their own balanced journal, to accounts you map once. Thirty-one rules cover the lot, so nobody picks an account per transaction and nobody re-keys anything into an accounting system.
What the books will not accept
- An unbalanced entry. The error shows both totals, so you can see exactly where the gap is.
- A one-sided entry. Every journal needs at least two lines, or it is not saved at all.
- A posting into a closed month. Corrections go in as reversals in the next open month.
- Quiet drift. Reconciliation checks the ledger against the invoices and expenses that should have produced it.
What flows in from the rest of NearSync
- Sales. Win a deal and the invoice is raised with the client, currency and value already filled in. The commission shows up in the approval queue already calculated.
- Human Resources. Payroll is prepared and checked there. Finance releases it, and approved employee claims join the next pay run without a separate transfer.
- Projects. Approve an expense against a project and its cost counts toward that project, so delivery margin needs no separate calculation.
- Analytics. Outstanding AR on the Command Center means exactly the same thing as it does on every other dashboard in the company.
Three honest limits. NearSync does not connect to bank feeds: reconciliation checks the ledger against your own invoices and expenses, not a bank statement. It does not file tax returns: rates are set up and applied to invoices, and nothing is sent to a tax authority. And hubs keep your markets separate; they do not consolidate separate legal entities into one set of accounts.
Approvals
Two decisions before money moves.
You decide how many people have to agree, and who they are. Everything waiting sits in one queue with the record it came from attached, so approving is reading rather than asking.
Pending decisions5Value awaiting release287,645.00Oldest in queue2 days
One queue, five sources. Each row already cleared its own department, so the question here is not whether the work was needed. It is whether the company pays it.
- Amina RahalCommissionCalculated
Tidal Systems, phase two. 5 percent of 86,500.00
4,325.00AEDSecond decision - Rami HaddadExpense claimApproved by department
Client dinner, four people. Receipt attached
620.00AEDSecond decision - July payroll runPayrollPrepared in Human Resources
34 employees. Runs on the 28th once released
274,300.00AEDRelease - Maryam Al SuwaidiSalary advanceApproved by department
Recovered over three months from net pay
6,000.00AEDSecond decision - Amina RahalCommissionCalculated
Harbour Point, fit-out. 5 percent of 48,000.00
2,400.00AEDSecond decision
A rejection has to carry a reason. It lands on the record and on the claimant's notification, so the resubmission fixes the actual problem.
Statements
Profit and loss, and a balance sheet, without an export.
The statements read the same journals the invoices posted, so the number on the page is the number in the books. Nothing is rebuilt in a spreadsheet to be presentable.
Profit and Loss
1 Jan to 31 Jul 2026Income statement for the period.
What you earned and what you spent over the period, built from posted journal entries on revenue and expense accounts. Drafts are excluded. Net income is revenue minus expenses and rolls into equity on the balance sheet.
| Revenue | ||
| 4000 | Service Revenue | 412,760.00 |
| 4100 | Recurring Support Revenue | 96,400.00 |
| Total revenue | 509,160.00 | |
| Expenses | ||
| 5100 | Salaries and Wages | 274,300.00 |
| 5200 | Software Subscriptions | 18,940.00 |
| 5400 | Travel and Subsistence | 13,200.00 |
| 5600 | Rent and Utilities | 54,000.00 |
| Total expenses | 360,440.00 | |
Net income148,720.00
This figure is the equity movement on the balance sheet. It is not copied there.
Every capability
Eight areas, one page each.
What you can do with each one, how to set it up, who can use it and what it does not do.
Money out
The books
Payroll is run in Human Resources and released here, so it is documented there rather than twice.
The guides, in full
Guides for whoever keeps the books, and for whoever signs off on them.
Overview
What Finance covers, and the property that makes it more than invoicing.
Money in
Raising invoices, collecting them, and anything that repeats.
Money out
Spending, claims, and the queue every financial decision passes through.
The books
A real double-entry ledger, mostly posted for you.
Month end
Locking a period, and checking the ledgers agree first.
Setting up
Getting existing books in, in the order that avoids doing it twice.
Background reading
Older explainers, written for an evaluation rather than a task.
The questions we get asked.
Anything longer lives in the help centre.
How many invoices can we raise?
As many as you need. There is no per-invoice charge and no monthly document count to watch.
Can we invoice in a customer's currency?
Yes. Invoice in theirs, report in yours, with the rate held against the invoice so last quarter still reads the way it did.
Can we require two people to approve a payment?
Yes. You set how many decisions have to happen before money moves, and who is allowed to make them.
Does it handle tax in more than one country?
Yes. VAT, GST and sales tax are set per jurisdiction, so a company operating in three places bills correctly in all three.
Try books that post themselves.
Spend half an hour setting up your own chart of accounts, then watch your invoices and expenses post straight into it.