One approval queue for money going out.
Expense claims, vendor bills, salary advances, commissions and payroll runs all wait in one queue. A manager approves whether the spend was needed, Finance approves the payment, and both decisions are recorded.
A claim clears its department, then clears Finance. Two different people, two different questions, and the queue records both.
The queue
Five kinds of spending, one list.
Every item here was created by work elsewhere in the company and has already cleared its own department. Filter by source to see what each kind looks like.
One queue, five sources. Each row already cleared its own department, so the question here is not whether the work was needed. It is whether the company pays it.
- Amina RahalCommissionCalculated
Tidal Systems, phase two. 5 percent of 86,500.00
4,325.00AEDSecond decision - Rami HaddadExpense claimApproved by department
Client dinner, four people. Receipt attached
620.00AEDSecond decision - July payroll runPayrollPrepared in Human Resources
34 employees. Runs on the 28th once released
274,300.00AEDRelease - Maryam Al SuwaidiSalary advanceApproved by department
Recovered over three months from net pay
6,000.00AEDSecond decision - Amina RahalCommissionCalculated
Harbour Point, fit-out. 5 percent of 48,000.00
2,400.00AEDSecond decision
A rejection has to carry a reason. It lands on the record and on the claimant's notification, so the resubmission fixes the actual problem.
Win a deal, and the commission arrives already calculated.
The sources
Where each item comes from.
Nothing in this queue is typed in by hand. Each item is created by the work that produced it and sent to whoever makes the money decision.
An employee submits a claim with the receipt attached. Their manager approves it, then it waits here for Finance to pay it.
A bill recorded against a vendor. Approving it books the amount the company owes, ready to be paid off.
Prepared and checked by Human Resources. Finance gives the final go-ahead to pay it.
How payroll runsApproved by the department, then by Finance, and repaid from salary over the agreed months.
Calculated automatically from the won deal and its commission rate. The working is shown, so Finance only decides whether to release the money.
Every payment gets two approvals.
The department decides whether the spend was needed. Finance decides whether it is paid. Both answers are kept, with names and dates.
- See who approved each step, and when
- Requests go to the right approver automatically
- Claimants can see exactly where their claim is
- Rejections need a reason, and the claimant is notified with it
- A rejected and resubmitted claim keeps its full history
Approve it, and the books update themselves.
The accounting entry is written the moment the decision is made, with no data entry afterwards.
- An approved expense posts to the right account instantly
- Vendor bills become payables; staff reimbursements join the next payroll run
- Release payroll that Human Resources has already prepared and checked
- Commissions stay linked to the deal they came from
- Every approved item reaches the ledger straight away, nothing pending in between
Access
Who can do what.
A manager approving their own team's claims is everyday work. The final money decision applies across every department, so keep it with a small group.
See the queue, and what is waiting on you.
Approve or reject within your own department.
Make the final Finance decision on any item.
Decide who gets to make the money decision.
Admin is the highest role and is not constrained by the permission grid, so it is worth keeping to the smallest group that genuinely needs it.