Settings, Configuration, Branding. One brand definition drives your invoice PDFs, your email headers, the browser tab, and the app's default accent colour. Set it once, properly, and everything downstream is right. You need the admin role, weight 90.
Every field here saves as you complete it - there is no page-level Save button.
Identity
Four fields, and the distinction between the first two matters:
- Display Name is what people see. Your trading name.
- Legal Name is what goes on contracts and invoices. The registered entity.
- Registration / Trade Licence is your licence number.
- Primary Tax ID / VAT / TRN is your main tax number.
Note
If you invoice from more than one legal entity, these fields are the organisation-level defaults. The registration and tax numbers that actually print on an invoice come from the hub that issued it. See Hubs.
Assets
Three uploads. Each shows a preview once uploaded, and can be replaced or removed.
- Logo, Light Mode. Used on light backgrounds - invoice PDFs, email headers, the app in a light theme. Maximum 2MB.
- Logo, Dark Mode. The same mark reworked for dark backgrounds. Without it, your light logo will be shown on dark and will usually be unreadable.
- Favicon. The small mark in the browser tab. Maximum 500KB.
Tip
Upload both logo variants even if they look similar. Half your team will run a dark theme, and a logo with dark lettering disappears entirely on Midnight Pro.
If you replace a logo with a different file type, the previous file is removed rather than left behind.
Colour
Primary Brand Colour (Light Mode) drives invoice accents, email headers and the app's default accent in light themes.
Primary Brand Colour (Dark Mode) is used when the app is in a dark theme. Pick a lighter shade of the same hue so it stays visible. Leave it empty and the light colour is reused.
Each control has a colour swatch and a hex field, kept in sync, so you can paste an exact brand hex.
Enforcing The Brand Colour
Below the two pickers is Enforce brand colour. Switch it on and every user sees your brand colour as their accent, and the accent picker disappears from their own appearance settings.
Leave it off and people may pick their own accent. The brand colour is still the default they start from.
Keep in mind
Enforcing is the right call when the platform is client-facing or screen-shared often. It is the wrong call as a matter of habit - people work faster in an interface they have tuned, and the accent has no effect on anything a client sees.
Contact
Support email, phone and address. These appear on outbound documents and in email footers, so use the addresses you actually want customers to reply to rather than an internal alias.
Legal And Browser
Legal Footer is free text appended to documents. This is where a copyright line and registration statement belong.
Browser Tab Suffix is appended to the page title in the browser tab, so an open tab reads as your company rather than as a generic platform.
What Changes Where
| You set | It appears in |
|---|---|
| Logos and primary colour | Invoice and quotation PDFs |
| Primary colour | Email headers on outbound mail |
| Favicon and tab suffix | The browser tab |
| Primary colour | The app's default accent for every user |
| Legal name, registration, tax ID | Document headers, as the organisation default |
| Legal footer | The bottom of generated documents |
Common Questions
My logo looks stretched on the invoice. Upload a version with the proportions you want. The PDF renderer fits it to a box rather than cropping, so the source file's aspect ratio is what you get.
Can I have different branding per hub? Partly. Invoice stationery and the seal image are per hub, set in the hub's Invoice Settings. Logo and brand colour are organisation-wide.
This is different from Brand Kit and Design Studio. Yes. Those are agency tools for designing brands for clients. This is the brand your own workspace uses across its own documents.
Did this answer your question?
No, ask a person