Hubs How to set up each legal entity you trade from: registered address, tax registrations, Peppol endpoint, bank accounts and operating hours.

Settings, Hubs, Hubs. A hub is a legal entity, not an office. Each one carries its own registration, tax numbers, bank accounts, invoice numbering and working week, because compliant invoicing requires the seller on the invoice to match the jurisdiction of the tax registration used. You need the admin role, weight 90.

If you trade from one entity, you need one hub, and most of this article is set-and-forget. If you trade from several, this is the most important surface in the platform.

The Layout

A switcher at the top picks the hub. Below it, ten sections you can open in any order. Each saves independently, so you can do the address today and the bank details when the paperwork arrives. Each section header carries a summary badge, so you can see at a glance what is configured without opening anything.

Adding A Hub

1. Open the switcher and choose to add a hub.
2. Enter the name. The slug fills in automatically from the name; it is used in reference numbers, so keep it short and stable.
3. Pick the country and the operating currency.
4. Save. The new hub is selected for you.

One hub is the default, marked with a star. The default is used whenever a record has no hub of its own.

Identity And Legal

• Name and slug - the working name and the short code.
• Trading name - if you trade under a different name from the registered one.
• Legal name - the registered entity name, exactly as on the licence.
• Legal form - LLC, Ltd, Pvt Ltd, FZ-LLC, Free Zone, Branch, Partnership and the rest.
• Incorporation date and country of incorporation.
• Active - switch a hub inactive rather than deleting it if it stops trading. Historical records stay attached.

You can also set this hub as the default, or delete it, from this section.

Registered Address

The address of record for this entity. It prints on invoices and appears in Peppol documents, so it must be the registered address rather than the office people actually sit in, if those differ.

Contact

Phone and email for the entity. Used on outbound documents from this hub.

Operating

Four things that affect daily work far more than the legal fields above.

• Timezone - IANA zones grouped by region. Anchors this hub's schedule.
• Operating currency - what invoices from this entity go out in. This overrides the organisation base currency whenever this hub is involved.
• Business hours - a start and end time.
• Work days - toggle each of the seven days on or off.

The section header shows the hours and timezone at a glance.

Legal Identity

Registrations that prove the entity exists: trade licence, certificate of incorporation, chamber of commerce membership and similar. Add each through the drawer, with its number and dates.

Tax Registrations

The VAT, TRN or GST numbers this entity holds. Each has a scheme, a registration number, and can be marked primary.

1. Add a tax registration.
2. Pick the scheme. The list is filtered to what is available and shows the country and abbreviation.
3. Enter the registration number. If the scheme has a known format, a hint appears under the field showing it.
4. Mark one as primary if the entity holds more than one. The primary is what prints by default.

Without a tax registration on file, invoices from this hub will not carry a tax number.

Peppol Endpoint

For e-invoicing networks. Four fields:

• EAS scheme - the endpoint type, filtered to your hub's country.
• Endpoint value - the identifier itself.
• Profile ID - the BIS Billing profile.
• Customization ID - the EN 16931 customisation.

Leave this alone unless you are actually exchanging e-invoices; an incorrect endpoint causes documents to be rejected by the receiving network rather than failing visibly on your side.

Bank Accounts

The accounts this entity receives payment into. One is the default and is pre-selected when an invoice is generated from this hub.

Fields are bank name, branch, IBAN, BIC or SWIFT, account number, routing or sort code, currency, and two switches for default and active.

Give each account the currency it actually receives, and add separate accounts rather than reusing one across currencies. The invoice picks the account by hub and currency.

Invoice Settings

Covered in full in Invoice and Employee Numbering, along with stationery and seal uploads, payment terms and the legal footer.

Employee Numbering

Also covered in Invoice and Employee Numbering. Employee codes are issued per hub, so a Dubai hire and a London hire get codes from separate sequences.

Setting Up A Second Entity

Order matters, because later sections depend on earlier ones.

1. Create the hub with its country and currency.
2. Fill Identity and Legal, then the Registered Address. These print on everything.
3. Set Operating - timezone, hours and work days - before anyone is assigned to the hub, so attendance is right from day one.
4. Add the tax registration. Invoicing is not compliant without it.
5. Add at least one bank account and mark it default.
6. Set invoice numbering with a prefix that distinguishes this entity from the others.
7. Set employee numbering if you will hire into this entity.
8. Add Peppol only if you exchange e-invoices in that jurisdiction.

Common Questions

Can I delete a hub? Yes, from Identity and Legal, but do not. Records attached to it would lose their entity context. Switch it inactive instead.

Which currency wins? The hub's. Base currency is the organisation-wide fallback, used for consolidated reporting and when no hub is involved. See General.

Where did business hours go? They used to be organisation-wide and moved here, because multi-jurisdiction workspaces cannot share one working week. The General surface keeps a pointer to this section.

A hub is missing from Hub Scope. Hub Scope only appears when you have more than one hub. With one hub there is nothing to separate.